When a federal agency was directed to swiftly remove specific content from its digital platforms, the challenge quickly escalated. What was initially assumed to be a minor update turned into a massive compliance effort—tens of thousands of documents across multiple systems needed review, modification, or removal. With intense scrutiny, a tight deadline, and high stakes, the agency needed Mobomo to rapidly assess the scope, deploy scalable solutions, and ensure compliance without disruption.
Instead of relying on a time-consuming, manual review process, Mobomo developed a streamlined approach that identified and refined the necessary content efficiently, saving the agency hundreds of hours while ensuring compliance.
The Challenge: A Large-Scale Content Audit Under a Tight Deadline
The first issue was scale. The agency needed to act quickly, but manually reviewing thousands of documents was impractical. Initially expecting to refine just a handful of files, further examination revealed that many more were potentially impacted. To meet compliance requirements efficiently, the customer required a method that could systematically analyze, identify, and process only the necessary content without excessive false positives.
The Mobomo Approach: Precision, Ingenuity, and Efficiency
To address the challenge, Mobomo developed a structured, technology-driven methodology:
- Building a Targeted Search Strategy – Engineers at Mobomo designed a scalable content processing script using AWS Lambda and S3 APIs to scan and extract text from thousands of stored documents. The system utilized structured keyword identification and pattern recognition to isolate relevant content efficiently.
- Refining Context for Greater Accuracy – To reduce irrelevant matches, the system leverages Natural Language Processing (NLP) and contextual analysis to understand semantic relationships, moving beyond simple keyword matching to intelligently identify relevant content based on its actual meaning and context. This significantly reduced false positives, transforming an overwhelming number of initial matches into a precise, manageable subset requiring agency review.
- Iterative Collaboration for Precision – Working closely with the customer, Mobomo refined search parameters and filtering mechanisms based on iterative feedback. This process ensured that flagged content accurately reflected the intended compliance requirements while minimizing unnecessary revisions.
- Delivering a Scalable Review Process –This process enabled the customer to conduct a far more thorough compliance review than initially anticipated. Once the relevant documents were identified, the results were compiled into a structured format that allowed for rapid agency review and approval. Additionally, a caching management process was implemented to ensure content updates were reflected in real-time across public-facing systems.
The Impact: Smart Solutions for Complex Compliance Challenges
What made this solution successful was Mobomo’s ability to think critically, adapt quickly, and implement the right tools for the job. By combining automation with structured review processes, what would have been weeks of manual effort was reduced to an efficient, scalable workflow capable of processing thousands of documents in a fraction of the time.
How This Applies to Your Agency
- Have thousands of files to review under a tight compliance deadline?
- Need a way to quickly identify and remove problematic content?
- Struggling with false positives that make manual reviews impossible?
Mobomo can help you bring your digital content into compliance quickly and efficiently.
The federal customer was able to meet their compliance deadline efficiently, avoiding unnecessary strain on internal resources. This approach not only streamlined content refinement but also established a repeatable process for future compliance initiatives.
Mobomo’s expertise in digital content management, compliance-driven transformations, and scalable automation ensures that agencies can confidently address evolving regulatory requirements. Whether it’s compliance, content audits, or digital modernization, Mobomo delivers solutions that simplify complex government challenges.
Need a similar solution for your agency? Contact Mobomo today to discuss how we can streamline compliance and content management through intelligent problem-solving.
About Mobomo, LLC
Mobomo, a private company headquartered in the D.C. metro area, is a CMMI Dev Level 3, ISO 9005:2015, and CMMC Level 1 provider of digital transformation system integration services. A premier provider of mobile, web, infrastructure, and cloud applications to federal agencies and large enterprises, Mobomo combines leading-edge technology with human-centered design and strategy to craft next generation digital experience. From private sector companies to government agencies, we have amassed deep expertise helping our clients enhance and expand their existing web and mobile suite. Interested in learning more about Mobomo? Take a tour of our capabilities, our portfolio of work, the team members who make our clients look so fantastic, and feel free to reach out with any questions you might have.
